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HR International privacy policy provides an explanation of the personal data collected by HR International India and the subsidiaries and affiliates listed here (hereinafter referred to as the "Data Controller" depending on the situation). Any personal information that the Data Controller gathers will be controlled and processed in accordance with the guidelines in this Privacy Notice.
This Privacy notice is applicable to the following parties: users of the websites and apps listed here, representatives of our business partners, clients and vendors, candidates, recipients of our career services, associates, which are individuals to whom we provide placement or career transition services and sources or places on assignment with one of our clients. Our country based staff members, who are people hired by HR International and who work directly for HR International rather than the customer are not covered by this privacy notice.
The types of personal data or information we collect, how we use it, how we process and safeguard it, how long we store it, who we share it with, how we transfer it to, and the rights that individuals have with regard to our use of their personal data are all covered in this privacy policy.
We also provide information on how to get in touch with us to discuss our privacy policies and to use your rights. Our privacy policies generally abide with local laws and regulations, including the General Data Protection Regulation (GDPR) of the European Union when applicable. Because of this, our privacy policies may differ depending on the laws and customs of the countries in which we do business. By visiting our website, you can view the applicable local terms.


Information We Collect

Through our websites and social media accounts, at our events, over the phone, by fax, through job applications and in connection with in-person recruitment, and through our dealings with clients and vendors, among other methods, we gather personal information about you.We may collect the following types of personal information (as permitted under local law):

  • contact information (such as name, postal address, email address and telephone number);
  • username and password when you register on our Sites;
  • information you provide about friends or other people you would like us to contact. (The Data Controller assumes that the other person previously gave an authorization for such communication) and
  • other information you may provide to us, such as in surveys or through the "Contact Us" feature on our Sites

In addition, if you are an associate or job candidate, you apply for a position or create an account to apply for a position, we may collect the following types of personal data (as permitted under local law):

  • employment and education history;
  • language proficiencies and other work-related skills;
  • Social Security number, national identifier or other government-issued identification number;
  • date of birth;
  • gender;
  • bank account information;
  • citizenship and work authorization status;
  • benefits information;
  • tax-related information;
  • information provided by references; and
  • information contained in your resume or C.V., information you provide regarding your career interests, and other information about your qualifications for employment.

We may also collect the following types of personal data upon receiving your explicit consent (where required by applicable law):

  • disabilities and health-related information; and
  • results of drug tests, criminal and other background checks.

In addition, we may collect information you provide to us about other individuals, such as information related to emergency contacts.


How We Use the Information We Collect

The Data Controller collects and uses the data gathered for the following purposes (as permitted under local law):

  1. providing workforce solutions and connecting people to work;
  2. creating and managing online accounts;
  3. processing payments;
  4. managing our business partner, client and vendor relationships;
  5. Send promotional materials, job notifications, and other communications where allowed by law and in accordance with this privacy notice.
  6. where permitted under law, for communicating about, and administering participation in, special events, promotions, programs, offers, surveys, contests and market research;
  7. responding to individuals' inquiries and claims;
  8. managing our communications, conducting data analytics, operating, assessing, and improving our business (which includes creating, enhancing, analyzing, and improving our services as well as handling accounting, auditing, and other internal tasks);
  9. protecting against, identifying and seeking to prevent fraud and other unlawful activity, claims and other liabilities; and
  10. Complying with and enforcing applicable legal requirements, relevant industry standards, contractual obligations and our policies.

All processing will be done on the basis of valid legal justifications, which can include a variety of categories, including:

  • consent or explicit consent from the data subject, where required by applicable law;
  • to ensure that we comply with a statutory or contractual requirement, or a requirement necessary to enter into a contract (e.g. processing your personal data to ensure that your wages and taxes are paid correctly); or
  • It is essential and necessary for the legitimate interest of the Data Controller, as described in more detail below (e.g. allowing access to a website in order to provide the services offered).

In addition to the activities listed above, if you are an associate or job candidate and you apply for a position or create an account to apply for a position, as permitted under local law, we use the information described in this Privacy Notice for the following purposes:

  • Providing you with job opportunities and work;
  • providing HR services to you, including administration of benefit programs, payroll, performance management and disciplinary investigations or actions;
  • providing additional services to you, such as training, career counselling and career transition services;
  • assessing your suitability as a job candidate and your associate qualifications for positions; and
  • performing data analytics, such as (i) analyzing our job candidate and associate base; (ii) assessing individual performance and capabilities, including scoring on work-related skills; (iii) identifying skill shortages; (iv) using information to match individuals and potential opportunities, and (v) analyzing pipeline data (trends regarding hiring practices).

We also may use the information in other ways for which we provide specific notice at or prior to the time of collection.


Use of Automated Data Collection Methods

We may automatically gather certain data when you visit our sites using tools like cookies, web beacons, and web server logs. We may gather data in this way, such as IP address, unique device identifier, browser attributes, device attributes, operating system, preferred language, referring URLs, data about actions performed on our websites, visits to our sites at specific times and dates, and other usage statistics.
Websites send a file known as a "cookie" to a user's computer or other Internet-connected device in order to recognize the user's browser uniquely or to save information or preferences in the browser.

A "web beacon" is also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers. It transfers information obtained from cookies back to the server and links web pages to web servers and their cookies. 
Through these automated collection methods, we may obtain "clickstream data," which is a log of the links and other content on which a visitor clicks while browsing a website.

Our Sites use these types of cookies:
a) Technical Cookies
Technical cookies are only used to carry out communication transmissions over electronic communications networks, or when providing an information society service that has been specifically requested by the user or contracting party requires it in order to fulfill its obligations.
b) Profiling Cookies
The purpose of profiling cookies is to build user profiles. They are employed to deliver advertisements that correspond with the user's selected preferences when navigating. Given how highly intrusive these cookies are in terms of users' privacy, both local and European laws mandate that users be properly informed about their use in order to provide their informed consent.


How We Collect Information by Automated Means
We may gather and maintain a record of your clicks while you navigate our sites. To find out things like whether you opened an email we sent you, we connect some data elements—such browser information—that we have automatically acquired with other information we have about you. You may learn from your browser how to disable or restrict particular types of cookies, as well as how to be notified when you receive them. You can disable cookies from your browser, but some parts of our sites might not work properly without them.
The companies who offer third-party apps, tools, widgets, and plug-ins on our websites—like social media sharing tools—may also employ automated techniques to gather data about how you use these features. The feature providers are the ones that directly collect this data, and their privacy rules or notifications apply to it. HR International disclaims all liability for the information practices of these suppliers, according to applicable law.
We will get your permission before collecting information by cookies or other automatic methods, as permitted by applicable legislation.


How We Use Information Collected through Automated Means

We use information collected through cookies, web beacons, pixels, web server logs and other automated means for purposes such as

  1. customizing our users' use of our Sites;
  2. delivering content tailored to our users' interests and the manner in which our users use our Sites; and
  3. managing our Sites and other aspects of our business.

Third-Party Cookies

On our websites, we also make use of third-party analytics platforms, such Adobe Omniture and Google Analytics. In order to assist us in analyzing how you use our sites, the analytics companies that manage these services make use of technology like cookies, web server logs, and web beacons. These analytics providers and other pertinent third parties may receive access to the information gathered using these methods (including IP addresses), which they use, for example, to assess how users are using the Sites.


Profiling and Interest-Based Advertising

On our Sites, we may collect information about your online activities to provide you with advertising about products and services tailored to your individual interests. We also may obtain information for this purpose from third-party websites on which our ads are served.
Because we deal with third-party advertising networks, you might see specific HR International advertisements on other websites. We can target consumers with our messaging using demographic, interest-based, behavioral, and contextual targeting through these advertising networks. We may monitor your online activity over time through the ad networks by gathering data automatically, such as through the use of web beacons, pixels, third-party cookies, and web server logs. The networks may use this data to display ads to you that are customized based on your personal preferences and past usage.
Our advertising networks may gather information about your visits to websites that use HR International advertisements, including the pages or advertisements you view and the actions you do there. This information is obtained by both our websites and other third-party websites that participate in these ad networks. This process also helps us keep an eye on how well our marketing campaigns are doing.


Legitimate Interest

The Data Controller may process personal data for certain legitimate business purposes, which includes some or all of the following:

  • where the process enables us to enhance, modify, personalise or otherwise improve our services/communications for the benefit of our clients, candidates and associates;
  • to identify and prevent fraud;
  • to enhance security of our network and information systems;
  • to better understand how people interact with our websites;
  • for direct marketing purposes;
  • to determine the effectiveness of promotional campaigns and advertising.

We will make sure to consider your rights whenever we process data for these purposes. You may object to such processing, if you so choose, by getting in touch with us using the information provided below. Please be aware that exercising your right to object may have an impact on our capacity to provide you with services that are in your best interest.


How We Process and Protect Personal Information

In order to make sure that personal data is not retained longer than required, we treat the personal data we collect, including through automated means, for the reasons listed above and for a set amount of time that corresponds with our internal retention policy.

To prevent accidental, illegal, or unauthorized destruction, loss, alteration, access, disclosure, or use of the personal data you give, we maintain administrative, technological, and physical protections. We may use the following security measures as necessary to guarantee the personal data's sufficient protection and confidentiality:

  • Encryption of data in transit;
  • Strong user authentication controls;
  • Hardened network infrastructure; and
  • Network monitoring solutions.

Information We Share

We don't share personal information we get about you with outside parties unless it's specified in this privacy notice or in further notices sent out in relation to specific activities. We might give our vendors that carry out services on our behalf access to personal information. We give these contractors no permission to use or disclose the information unless it's required to carry out services on our behalf or abide by legal restrictions.
We also may share your personal data

  • with our subsidiaries and affiliates;
  • (ii) if you are a job candidate, with clients who may have job opportunities available or interest in placing our job candidates; and
  •  (iii) with others with whom we work, such as job placement consultants and subcontractors, to find you a job.

In addition, we may disclose personal data about you

  • if we are required to do so by law or legal process;
  •  (ii) to law enforcement authorities or other government officials based on a lawful disclosure request; and
  •  (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity. We also reserve the right to transfer personal data we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution or liquidation).

Your Rights as a Data Subject

When authorized by applicable law, a data subject may exercise certain specific rights, such as:

  1. Right of access: To ensure that their personal information is treated legally, data subjects have access to their personal information.
  2. Right to rectification: In order to preserve the accuracy of such information and make it suitable for data processing, a data subject has the right to request that any incomplete or erroneous data kept about them be corrected.
  3. Right to erasure: A data subject has the right to request that the Data Controller stop processing their data and remove any personal information about them.
  4. Right to restriction of processing: A data subject has the right to ask the data controller to limit how their data is processed.
  5. Right to data portability: A data subject may ask for data portability, which entitles them to obtain their personally identifiable information in a structured, widely-used format or to have it transferred to another data controller.
  6. Right to object: When providing personal data to a data controller, a data subject has the right to object to data processing at any time for any of the reasons outlined in the GDPR without having to provide a reason for their choice.
  7. Right not to be subject of automated individual decision-making: A data subject has the right to object to a decision that is made exclusively on the basis of automated processing, including profiling, if the data subject is adversely impacted by the profiling or it has legal implications for them.
  8. Right to lodge a complaint with a supervisory authority: If a data subject believes that the processing of personal data pertaining to them violates GDPR, they have the right to file a complaint with the appropriate supervisory authority, preferably in the EU Member State where they regularly reside, work, or where the alleged infringement occurred.
  9. Whenever data processing is based on consent as described in Article 7 of the GDPR, the data subject may withdraw his or her consent at any time.

Updates to Our Privacy Notice

We reserve the right to periodically update this Privacy Notice, including any addenda, to reflect modifications to our privacy policies and changes in the law. When there are major changes, we'll let you know by prominently putting a notice on our sites with the most recent update date indicated at the top.

How to Contact Us

If you have any questions or comments about this Privacy Notice, or if you would like to exercise your rights, please write to: complaint@hrinternational.in

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